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Account Settings - Signatures

This articles goes over the setup of your email signatures

Updated over a month ago

Overview

Email signatures in outbound cold emails are crucial for building trust, establishing credibility, and providing context about who you are and what company you represent.

A well-crafted signature helps you:

  • Present a professional and legitimate image

  • Make it easy for prospects to contact or learn more about you

  • Reinforce your company’s branding

  • Increase trust in cold outreach

When done correctly, your signature can improve response rates and help your message stand out from generic or spam-like outreach.

Creating an Email Signature

Follow the steps below to create and manage your email signatures:

  1. Click Account Settings in the bottom-left corner of the platform.
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  2. Select Settings.
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  3. Click on Signatures.
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  4. Click + Create Signature.
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  5. Enter a Signature Name (e.g., “Personal Signature”).
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  6. Enter your signature content in the provided field.
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  7. Choose which email accounts (mailboxes) will use this signature:
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    • Select All mailboxes, or

    • Choose specific mailboxes linked to your account.

    • The signature will automatically appear on all outbound emails sent from the chosen mailboxes during campaigns.
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  8. Click Save Signature.
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Send a Test Email

Use the Send Test Email feature to preview how your signature will appear in an outbound message.

This feature allows you to send a test email to a selected mailbox so you can confirm formatting, spacing, and images before launching your campaign.
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Best Practices

Add a Sign-Off

Our model does not automatically include a sign-off. Be sure to manually add a closing line such as:

  • Regards

  • Best wishes

  • Thanks

  • Sincerely

A proper sign-off creates a more natural and professional email experience.

Signature Content Recommendations

To achieve the best results with your campaign, we strongly recommend including the following elements:

  • Your First and Last Name

  • Your Job Title

  • Your Company’s Physical Address (Headquarters or local branch)

  • A small image or thumbnail of your company logo

Keep your signature clean, minimal, and professional. Avoid excessive links, large images, or overly complex formatting, as these can negatively impact deliverability and credibility.

Example Signature

Additional Insight

For a deeper breakdown of what makes (and breaks) outbound email signatures, we recommend reading our CEO’s blog post:

Email Signatures: Where Good Outbound Goes to Die
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This article provides strategic insight into how email signatures influence reply rates and outbound performance.

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