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Account Setup - Email Signatures

This articles goes over the setup of your email signatures

Updated over 8 months ago

Overview

Email signatures in outbound cold emails are crucial for building trust, establishing credibility, and providing context about who you are and what company you represent. They make you look professional and legitimate, offer easy ways for prospects to contact or learn more about you, and serve as subtle branding tools.

A well-crafted signature can boost response rates and help your message stand out from generic or spammy outreach.

Creating an Email Signature

  1. Log into your Perlon AI account
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  2. Click on Account Settings in the bottom left corner and select Settings
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  3. Click on Signatures
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  4. Click on + Create New
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  5. Enter your signature in the field provided (see Best Practices section of this article for our tips & suggestions)
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  6. Click Save at the bottom right of the page
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Naming and/or Renaming your Signature

  1. On the Signatures page click on the pencil icon next to the signature you’d like to name/re-name
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  2. Enter desired signature name
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  3. Hit Enter/Return key on your keyboard
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  4. Signature name will automatically save and update
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Best Practices

Sign-offs

Make sure to add a sign off of your choosing (eg. Regards / Best Wishes / Thanks / etc) as our model currently does not provide a sign off by default.

Signature Content

To achieve best results with your campaign we strongly suggest adding the following signature elements to your signature:

  • Your First & Last Name

  • Your Job Title

  • Your Company Physical Address (Headquarters or Local branch)

  • A small image or thumbnail of your Company Logo

Example below:

Connecting Signatures to your Mailboxes

Once you have created a Signature, make sure that you have connected it to either all or specific Mailboxes (to learn how to set up your Mailboxes click here) on your account. The signature your connect will appear on all outbound emails sent out from the selected mailboxes during the campaign.

  1. On the Signatures page select the desired signature by clicking on it
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  2. At the bottom of the page under Mailboxes click on Select Mailboxes
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  3. Either click on Select All or click on a specific mailbox (don’t worry if you don’t see any mailboxes - you might have not yet set your Mailboxes up. Follow this link to learn more about setting up Mailboxes)
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  4. Click Save at the bottom of the page
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  5. Repeat the above steps if you have multiple signatures and/or mailboxes

Sending a Test Email

Once you have created your signatures and assigned them to your mailboxes, the only thing left to do is check how your signature/s will look on an outbound email. Send test email feature will allow you to send a test email to the selected mailbox.

  1. On the Signatures page select the desired signature by clicking on it
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  2. Make sure you have correct Mailboxes selected
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  3. Click on Send test email
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  4. Wait for the confirmation notification in the bottom right hand corner
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  5. Access your primary email address inbox and review the test email
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